Strategies for Fleet Managers to Conserve Fuel

Photo of trucks in a row.

Vehicle fleet managers can conserve fuel and maximize their efficiency through programs, policies, equipment or technologies, and maintenance strategies. Fuel-efficient techniques for drivers are also important because every gallon of fuel saved can lead to monetary savings that affect the bottom line for fleets.

Before outfitting vehicles with technologies or implementing strategies to conserve fuel, fleet managers should assess available options. The Alternative Fuels Data Center offers a large collection of tools to assist fleets in evaluating energy-efficient vehicle technologies. The Alternative Fuel Life-Cycle Environmental and Economic Transportation (AFLEET) Tool allows fleet managers to estimate the environmental and economic costs and benefits of alternative fuel and advanced vehicles.

Train Drivers

Driver training programs can help fleets save fuel and money while reducing emissions, increasing driver skills, improving driver performance, and increasing driver safety. Even the most experienced drivers can benefit from training that explains how fuel economy is reduced by idling, speeding, shifting gears frequently or improperly, accelerating or braking aggressively or frequently, and taking circuitous routes. Many fleets train their drivers to adopt fuel-efficient practices. Many companies offer training or incentive programs designed to help reduce fuel and operating costs.

Give Feedback

Fleet managers can monitor driver behavior with technologies such as telematics systems that provide feedback to help drivers reduce their fuel use. Drivers can receive real-time alerts, such as when they are accelerating too quickly, or they can access reports and graphs later to analyze their driving behaviors. Fleet managers can also access this information. Some fleets pair drivers with coaches to identify opportunities to save fuel, such as coasting before a red light to minimize the chance of stopping, minimizing shifting when possible, avoiding aggressive starts and stops, and limiting idling to 30 seconds or less.

Provide Incentives

In combination with training programs, fleet managers can encourage drivers to adopt efficient driving behaviors by offering incentives, such as recognition and special privileges. In combination with other fuel management strategies, LeasePlan works with fleets to incentivize efficient driving behaviors and create driver training programs to reduce fuel spending. To achieve better operational driving habits, LeasePlan suggests adding fuel economy to drivers' key performance indicators. Fleet managers can use tools to measure fuel economy and reward drivers that meet or exceed expectations and provide feedback to drivers that do not meet goals. In another instance, Mesilla Valley Transportation offers a fuel conservation incentive program for drivers that gives them the opportunity to realize financial savings from their fuel economy improvements. Organizing a friendly competition among drivers to rank their fuel economy improvements may also incentivize efficient driving practices.

Implement Policies

Public and private organizations can implement policies to set minimum fuel-efficiency targets, require methods to conserve fuel, or establish goals to reduce emissions. Fuel-efficient driver training, for example, is often required for all drivers. Some corporate policies specify maximum driving speeds for safety. These policies can also conserve fuel because gas mileage decreases significantly at speeds above 50 miles per hour. Maximum speeds can be enforced through speed control modules. Fleets may also develop lists of equipment or set limitations on the amount of cargo carried in a vehicle. For example, to reduce fuel use, a fleet of delivery trucks might make stops during the day to reload supplies rather than carrying full loads for an entire shift. This could lead to significant savings, particularly if the additional stops are already along their optimized routes (see below).

Optimize Routes

Planning optimal routes helps maximize vehicle efficiency by reducing miles driven, stops at signals, time spent in traffic, and the number of vehicles needed for routes. For example, fleets may make certain high-traffic routes off limits during specific times of the day to reduce idling. Many fleets use software applications and telematics to optimize their routes and avoid driving unnecessary miles. The U.S. Department of Energy is working with the Mid-Ohio Regional Planning Commission and United Parcel Service to quantify energy-saving estimates for optimized intra-city freight delivery.

Properly Maintain Vehicles

Maintaining vehicles properly can improve fuel economy up to 10%, with the implementation of rigorous preventative maintenance practices. Drivers should be cautious about devices and additives that claim to improve fuel economy and reduce pollution, as they may not be legitimate. Fleet managers should conduct due diligence before using such additives and devices in their fleet.

Manage Fuel Use and Operations

Web monitoring tools can control, track, and manage fuel and vehicle maintenance costs based on fleet fuel card transactions. Fleet managers are often able to view reports based on these transactions, which provide insight into trends, such as fueling and maintenance frequencies, and identify potential areas for improvement.

Similarly, electric vehicle supply equipment (EVSE) site hosts, including fleets, can track and manage plug-in electric vehicle charging through networking. Networked EVSE are connected to the internet and send data to a network services provider (i.e., charging network) and the site host. Networked EVSE allow fleets to monitor and analyze utilization, including overall electricity use, duration and frequency of charging, and other metrics.